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A simple RPA process with clear rules and structured data costs between 15,000 and 40,000 euros. A complex solution involving unstructured data, AI, and multiple system integrations runs from 50,000 to 200,000 euros or more.
Costs break down into strategy and process analysis, solution design, development, testing, implementation, and training. Platform licensing sits on top of that: Power Automate runs around 300 to 600 euros per user annually, while UiPath and Blue Prism require higher upfront investment but offer more advanced capabilities.
What drives costs up: multiple system integrations, unstructured data requiring AI, complex business rules, and tight timelines. What keeps costs down: clear and stable processes, high volume, simple integrations, and willingness to adjust processes slightly for automation.
Many organisations start with a pilot at around 20,000 euros to prove value on part of a process, then invest in full production rollout based on results. ROI typically materialises within 12 to 18 months.
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